Recipe costing software compared: Prepsheets vs Nutritics vs Apicbase vs Procure Wizard (and where Nory fits)

Here's what Prepsheets does for a UK or EU kitchen: costs recipes down to the ingredient, with portion sizing and yield loss built into that cost; keeps allergen data accurate no matter how many sub-recipes deep a dish goes; stores a spec sheet on the ingredient and separately on the recipe; prints both the back-of-house prep label and the customer-facing allergen label from the same data; and connects by API to whatever POS, stock, ordering, labelling or scheduling system is already in place. €44.95/month to start, add-ons from €22.50/month, no sales call needed to find out what it costs.

The names that come up most in UK/EU searches are Nutritics, Apicbase and Procure Wizard (now rebranded Access Procure Wizard Evo), plus a newer one worth watching: Nory, a fast-growing restaurant operations platform that's raised over $62 million and is picking up hospitality customers who assume it does more on the recipe side than it actually does. Here's a straight, sourced look at what each one actually does.

What Nutritics does

Nutritics is a nutrition and allergen analysis platform first, and it shows – it's the only one of the four with ingredient-level label printing confirmed ("Open a food or recipe and select Export To > Label Maker"), and it cleanly separates "contains" from "may contain" on the label. Its supplier system pulls live data from named wholesalers like Brakes and Bidfood by API. Worth correcting an old assumption: Nutritics isn't compliance-only any more – it now has a genuine costing and margin module, combining live ingredient cost with portion size, yield and production waste to show real-time recipe margins and COGS%. Where it's still thin: no file/document attachment on an ingredient or a recipe (notes fields only), and no back-of-house prep-label feature, even though the underlying date and batch fields exist in its label tool. Pricing isn't published – even their dedicated pricing page is a lead form, not a rate card.

What Apicbase does

Apicbase is the deepest all-rounder of the three established EU tools, and it's earned that on re-check: allergen inheritance is the best-documented in the market ("Apicbase applies an inheritance logic that makes sure the allergens and nutrition information of an ingredient automatically appears in the recipes and menus it's added to"), its four-state allergen system (Contains / May contain traces / Does not contain / Unknown) is the most granular of any competitor here, and portion and waste-trim costing is confirmed at ingredient, recipe and sub-recipe level. It also prints back-of-house Freezer, Defrost and Opened labels through its Tasks & HACCP module, and its traceability feature prints receiving and production labels with batch numbers and expiry dates – though that specific piece runs on a separate paid NiceLabel Business Cloud subscription and needs Zebra-brand printers, so it's not included in the base Apicbase plan. Supplier integrations are extensive (Bidfood, Sligro, Brakes and roughly 25 others by name) and it connects to POS, stock, digital menus and – via a Planday integration – labour scheduling too. Where it's genuinely behind: no file upload for an ingredient spec sheet (just a document URL link field), no document storage on a recipe, and label printing is recipe-triggered rather than available straight from an ingredient. Pricing is quote-based across three named tiers, no public numbers.

What Access Procure Wizard Evo does

Procure Wizard – now branded Access Procure Wizard Evo, part of The Access Group – is fundamentally a purchase-to-pay platform with recipe management attached, though Access is explicit that the recipe side can be bought and run standalone without procurement. It has real dish-level spec sheets (a printable sheet showing cost price, sell price, target GP and a full product breakdown) and prints PPDS-compliant allergen/nutrition labels for Natasha's Law – but both of those live at the dish/recipe level, not the ingredient level, so there's no equivalent to storing a spec sheet or printing a label from a single ingredient record. Allergens do roll up through recipes, sub-recipes and menus (confirmed via separate API endpoints for each level), and yield/waste modelling is built into ingredient costing. It connects to 15+ named EPOS systems, supplier EDI, digital menus and stock, but has no labour or scheduling integration anywhere in its public materials. It's the only one of the four with fully published pricing – Essential at £900/month, Professional at £1,490/month – but on a 36-month minimum term.

What Nory does

Nory is a different kind of competitor: a well-funded ($62.6 million raised, including a $37 million Series B led by Kinnevik) restaurant operations platform covering business intelligence, inventory, workforce and payroll, not a dedicated recipe tool. Recipe costing sits inside its Inventory module – "recipe costs that update with supplier prices," with live GP tracking – but there's no portion or yield-loss costing described anywhere in its public material, no named supplier partners (its own supplier portal page is still recruiting wholesalers to build integrations), and no spec sheets, ingredient or recipe labels, or contains/may-contain allergen split. Its new Compliance Assistant does check allergen data against menus in real time and flag mismatches before they go live, which is a genuine and fairly recent addition – but that's a menu-level check, not the sub-recipe allergen rollup the other three tools document. It connects to a long list of POS systems and has labour scheduling as a native module (that's its real strength), but pricing is sales-led with no public numbers anywhere on the site.

Side by side

"Not evidenced" means we checked the vendor's own site and help docs and found nothing describing it – not proof the feature doesn't exist, just that it isn't public.

Are we good enough for what you're looking for?

If compliance and labelling is most of the job, Nutritics is genuinely strong, especially for ingredient-level labels – and it's no longer a single-purpose tool now that it does costing too. If you want one platform running purchase-to-pay with recipes attached and you're fine with a long contract, Access Procure Wizard Evo is worth a look. If allergen depth and granular waste tracking matter most and you're comfortable with quote-based pricing, Apicbase is the strongest all-rounder here – it now matches Prepsheets on integrations, portion costing and back-of-house labelling. If a broader operations platform is the goal and recipe costing is a nice-to-have, Nory's scale and funding make it worth evaluating, with the caveat that portion costing, spec sheets and label printing aren't there yet.

Against Apicbase specifically, the honest remaining gap is narrower than it used to be: Prepsheets still stores a real spec sheet on both the ingredient and the recipe (not a URL field), still prints a label straight from an ingredient rather than only from a recipe, and doesn't require a separate paid subscription to print a back-of-house label. That said, Apicbase has been around a lot longer than Prepsheets, and if you're already running it, ripping out an established system isn't a decision anyone takes lightly – we're not going to pretend it is.

Where Prepsheets tends to make more sense is earlier in that journey. If you're still choosing a system, and a 36-month contract or the work of setting everything up properly feels like the daunting part, talk to us. We do a demo, and we offer a setup service where we work alongside you directly, bringing 50+ years of hospitality experience to your recipe intelligence journey – and we genuinely don't want you overspending, on your food purchasing or on your software. Book a demo and we'll talk it through properly.

Running a US kitchen instead? See how Prepsheets stacks up against Meez, MarketMan and MarginEdge.

Written by Tara Beattie, co-founder of Prepsheets, drawing on 25+ years running hospitality businesses in Ireland.