Help Centre › Getting Started

Create Your Account & Set Up Your Organisation

⏱ About 5 minutes  ·  You'll need access to your email inbox

Every Prepsheets account starts with a free 14-day trial — no credit card needed. This guide takes you from the website to a fully set-up organisation, ready to add ingredients.

Step 1: Start your free trial

1. Go to prepsheets.com and click Free Trial (top right).
2. Fill in your name, email address and phone number.
3. Tick the box to confirm you've read the Privacy Policy and Terms of Service, then click Sign up.

Step 2: Confirm your email

1. Open the confirmation email Prepsheets sends you and follow the link.
2. Click Confirm and stay logged in.

Step 3: Set up your organisation

You're now logged in, and Prepsheets asks you to create your organisation — this is your business: your café, restaurant, bakery or production kitchen.

1. Name — your business name.
2. Country — the two-letter country code, e.g. IE for Ireland, GB for the UK, DE for Germany.
3. Currency — the currency you buy and sell in.
4. Measurement System — Metric gives you kg, g, l and ml.
5. Wastage (%) — the wastage Prepsheets builds into every recipe cost. Not sure? 5% is a sensible starting point, and you can fine-tune per recipe later.
6. Margin Alert Threshold (%) — if a recipe's margin falls below this figure, it shows in red so you spot it immediately. For example, enter 75 for a minimum 75% gross profit margin.
7. Default Shelf Life (days) — these feed into your food labels: Opened On / Prep On: 3 days, Frozen: 30 days, Defrost: 2 days. These defaults suit most kitchens, and you can override them per ingredient or recipe later.
8. Click Save Organisation.

Step 4: Select your organisation

Your organisation now appears on the left. Click the organisation selector (top left, under the Prepsheets logo) and choose it. Your dashboard is empty — no ingredients, no recipes. That's exactly right for a new account.